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Minutes of a meeting of Hethersett Memorial Playing Field Trustees held in Hethersett Queen’s Head on Tuesday 11th February, 2014

 

Apologies 

Apologies were received from David Chambers (DC), Kathy Floyd (KF) and Rob Reeve (RR). Present were: Peter Hoult - chair (PH), Peter Steward - secretary (PS), Dr Anne Edwards (AE) and Mel Perkins MBE (MP). 

Previous Minutes 

The minutes of the previous meeting were approved. 

Anti Social Behaviour 

No further problems have been reported although the bad weather and winter may be a major contributory factor. The position will be monitored when the weather improves and PS will continue with his work towards an alcohol ban on the field. 

Funding Updates 

MP updated Trustees on the Pavilion project. Eight local builders will be approached with a view to obtaining quotes for the work. Ian Fieldhouse is working on the grants aspect and PS is producing a submission pack. Plans and other documentation will eventually be placed in a Dropbox computer file that will be available to trustees. 

Environmental Issues 

MP had sorted out blocked toilets for a nominal £10 charge. AE will oversee the distribution of poppy seeds in the wild area. Poppy seeds are being distributed around the village as part of the commemoration of the 100th anniversary of the First World War. 

AE once again brought up the subject of dog fouling – a perennial problem. Unfortunately enforcement action is the only way people would be deterred from allowing their dogs to foul the area without using the provided bins. 

Play Equipment 

RR is undertaking weekly checks of the play area and work to be carried out underneath some of the equipment is in hand.  

Park Maintenance 

Nothing to report 

Treasurer’s Report 

In the absence of the treasurer there was a discussion on electricity/gas payments. It was agreed to discuss this fully at the next meeting when it is hoped DC can be present. 

Future Plans and Events 

PH outlined the coming Open Weekend and the fact that Sport in the Park will not take place in its usual format. PH and PS are working to set-up a come and try sports day on Saturday, July 5th, in conjunction with Active Norfolk. This could include archery, quick cricket, bowls, cycle speedway, petanque, croquet and possibly an athletics competition for children. 

Sunday will feature the ladies five-a-side on the field. PS will e-mail members of the sports association to see if any other club would like to take part in the come and try sports event. 

The subject of park benches will be discussed at the next meeting. 

Any Other Business 

MP outlined his plans for a Hethersett and the Meltons Sports Challenge featuring 12 different sports and running from April to October with two sports being featured each month for teams of up to eight people. He will provide further details shortly. 

Date and Venue of Next Meeting 

To be advised.